Pre-Event Planning & Coordination

• Initial consultation to understand event goals, vision & budget

• Event concept development & creative direction

• Theme, style, and décor concept planning

• Budget planning and management

• Event timeline and production schedule

• Venue scouting and booking assistance

• Vendor sourcing and negotiation (catering, AV, decor, entertainment, etc.)

Vendor & Logistics Management

• Liaising with all vendors before and during the event

• Reviewing contracts & ensuring deliverables

• Scheduling vendor arrival and setup

• Coordinating rental equipment (furniture, AV, staging, etc.)

• Vendor payment tracking (if required)

• Transportation and accommodation coordination (for VIPs or guests)

Design & Aesthetics

• Mood board creation

• Venue layout & floor plan design

• Decor planning (florals, linens, signage, etc.)

• Custom event branding (logos, invitations, signage)

• Lighting & ambiance coordination

• Guest experience planning (photo ops, favors, ambiance)

Marketing & Promotion (For Public or Corporate Events)

• Social media content planning & posting schedule

• Email invites & RSVP management

• Digital flyer or promo material design

• Press/media coordination (if applicable)

• Ticketing setup (Eventbrite, custom forms, etc.)

• Influencer or VIP guest outreach (if applicable)

Guest Management

• RSVP tracking

• Seating chart creation (if needed)

• Guest list coordination

• Check-in system setup (digital or physical)

• Accessibility planning

• Guest communication and reminders

Event Day Management

• On-site event coordination and execution

• Staff and volunteer coordination

• Vendor check-in and setup supervision

• Timeline & cue sheet enforcement

• Real-time troubleshooting and support

• Guest relations & VIP care

• Clean-up and teardown supervision

Post-Event Services

• Event debrief & feedback session

• Final vendor payments confirmation

• Thank-you email or message to attendees

• Photo/video coordination with media team

• Post-event report (budget recap, guest feedback, wins & lessons)